Care Management Software for UK Care Providers
Manage care, people, schedules and day-to-day operations from one connected platform.
HayatCMS brings together care management, staff scheduling, carer activity, medication, billing and reporting in one place — helping care organisations reduce administrative work and maintain better visibility across their operations.
Designed for Care Providers & Organisations Managing Care Services
Whether you provide domiciliary care in the community, manage residential services, or run supported living, HayatCMS provides a single system to coordinate care and staff.
Domiciliary & Home Care
Coordinate community care visits, track carer travel and attendance, and maintain live digital care records for service users at home.
- Community visit scheduling
- Live check-in & care notes
- Client profile management
Supported Living & Complex Care
Manage 1-to-1 and 2-to-1 care rotas, key worker allocations, independence goals, and multi-site supported living houses.
- Waking night & sleep-in rotas
- Outcome & milestone tracking
- Multi-house coordination
Child Care & Youth Services
Support children's residential homes, semi-independent living (16+), and youth services with structured daily logs and staff shift handovers.
- Daily activity & incident logs
- Key worker shift scheduling
- Structured handover records
Residential Care Homes
Organise resident care plans, daily care tasks, floor shift rotas, and handover notes with structured digital records across every shift.
- Floor staffing & shift rotas
- Resident care documentation
- Task & medication logging
One Connected Platform for Your Care Operations
Connect your office management, frontline carers, and administrative workflows without needing fragmented spreadsheets or disjointed tools.
Care Management & Digital Records
Manage client information, care planning, emergency contacts, and day-to-day care activities from one central, secure platform. Keep care teams aligned with real-time updates and clear service user profiles.
- Centralise client profiles, care plans, and emergency contacts securely.
- Deliver personalised care with updated, accessible digital information.
- Prevent information loss during staff handovers and carer changes.
Care Scheduling & Staff Rostering
Plan and manage care schedules with clear visibility of staff availability, client requirements, and visit coverage. Coordinate daily, weekly, or recurring rosters with ease.
- Create and organise daily, weekly, or recurring care rotas.
- Ensure appropriate carers are assigned based on availability and skills.
- Monitor upcoming appointments and completed visits from a central view.
Medication & Care Task Management
Support the structured management of medication activities and daily care tasks within the wider care workflow. Keep staff informed of scheduled tasks and record activity directly on mobile.
- Connect medication routines and daily tasks to individual care plans.
- Log task completion and notes directly during care visits.
- Maintain clear, organised operational records for manager review.
Care Billing & Accounting Integrations
Connect care activity with billing and financial administration. Link completed care visits directly to invoices, track funding rates, and connect with your preferred accounting software.
- Generate invoices linked directly to completed care visits.
- Track private funding, local authority rates, and payment statuses.
- Supported integrations with Xero, QuickBooks, and Sage.
Reporting & Operational Insights
Give care managers visibility across operational activity and service delivery. Understand care hours, visit status, staff activity, and financial performance from one dashboard.
- Review total care hours delivered per client and service type.
- Track staff shifts, completed visits, and potential scheduling gaps.
- Export operational insights for management reviews and service planning.
HR & Staff Management
Keep important staff records, training, certifications, and availability organised. Maintain a central digital repository of workforce details to simplify administration.
- Store staff qualifications, skills, and emergency contact records securely.
- Track hours worked and shifts completed to support payroll calculation.
- Record leave requests, availability patterns, and workforce updates.
Security & Role-Based Access Control
Manage system accessibility with granular permissions. Give managers, coordinators, and carers appropriate access levels to protect sensitive client information and maintain operational accountability.
- Configure role-based permissions (view-only, edit, or administrator).
- Restrict sensitive financial and personal data to authorised staff.
- Support structured operational record-keeping and access logs.
How HayatCMS Works
A straightforward operational workflow connecting office planning with frontline care delivery.
Manage Organisation
Set up care organisation details, team profiles, and client records.
Plan & Schedule
Organise visit rotas, assign carers, and balance staff workloads.
Deliver Care
Care teams view schedules, complete tasks, and log notes via mobile.
Monitor Operations
Managers gain real-time visibility through dashboards and live alerts.
Manage Business
Connect care activity with invoicing, payroll hours, and reporting.
Connected Mobile Applications for Carers & Families
Keep frontline care teams and service user families connected with real-time mobile tools on iOS and Android.
Keep Your Care Team Connected with HayatCare
HayatCare gives frontline care workers instant access to the information and tools they need while carrying out scheduled visits. Carers stay updated in real time without carrying paper records.
- View daily visit schedules, call times, and client details on mobile.
- Record visit arrival, clock-in/out, and attendance in real time.
- Complete scheduled care tasks and record visit notes directly.
- Stay connected with office coordinators throughout every shift.
Real-Time Care Transparency with HayatCareClient
Clear communication provides peace of mind. HayatCareClient gives service users and authorised family members live visibility over scheduled visits and care activities.
- View upcoming weekly schedules and scheduled visit times.
- Access care plan progress and completed care visit updates.
- Improve transparency and trust between care providers and families.
- Secure, authorised access to service user care information.
Flexible Customisation & Custom Reporting
Every care provider has distinct operational workflows, local authority requirements, and reporting standards. HayatCMS can be tailored with bespoke modules and custom reports to fit your exact service models.
Bespoke Workflow Modules
Need specialized assessment templates, unique care routine structures, or tailored staff checklists? We configure custom modules designed around how your teams deliver care.
Custom Reports & KPI Exports
Need specific commissioner summaries, council contract KPI exports, or custom payroll sheets? We build tailored reports and data exports to match your precise specifications.
Collaborative Feature Evolution
We actively partner with our care providers. Your operational feedback drives our product roadmap, ensuring HayatCMS continuously evolves with the real demands of UK care.
See HayatCMS in Action for Your Care Organisation
Book a personalised demonstration with our UK product team. We’ll show you how HayatCMS can connect your care planning, staff scheduling, mobile recording, and operational administration.